Privacy Policy

1.0 Introduction

The Company (Urbanist Platform) is committed to being transparent about how it handles your personal information, to protecting the privacy and security of your personal information and to meeting its data protection obligations under the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.  The purpose of this Privacy Notice is to make you aware of how and why we will collect and use your personal information. We are required under the GDPR to notify you of the information contained in this Privacy Notice.


2.0 Data protection principles

Under the GDPR, there are six data protection principles that the Company must comply with. These provide that the personal information we hold about you must be:

  1. Processed lawfully, fairly and in a transparent manner.
  2. Collected only for legitimate purposes that have been clearly explained to you and not further processed in a way that is incompatible with those purposes.
  3. Adequate, relevant and limited to what is necessary in relation to those purposes.
  4. Accurate and, where necessary, kept up to date.
  5. Kept in a form which permits your identification for no longer than is necessary for those purposes.
  6. Processed in a way that ensures appropriate security of the data.

The Company is responsible for following these requirements and must be able to prove compliance in order to demonstrate accountability.


2.1 What types of personal information do we collect about you?

Personal information is any information about an individual from which that person can be directly or indirectly identified.  It does not include anonymised data, i.e. where all identifying particulars have been removed.  There are also special categories of personal information and personal information on criminal convictions and offences, which require a higher level of protection because it is of a more sensitive nature.  The special categories of personal information comprise information about an individual’s racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, sex life or sexual orientation and genetic and biometric data.


3.0 How do we collect your personal information?

The Company collects personal information about you through the following:


- When you contact us, we will collect your name, surname and email address.


- When you subscribe, we will collect your email address.


4.0 Why and how do we use your personal information?

We will only use your personal information when the law allows us to.  These are known as the legal bases for processing.  We will use your personal information in one or more of the following circumstances:

  • Providing you updates on Urbanist Platform, or industry news as requested
  • Answering your enquiries and requests, including contacting you where necessary 
  • Where we need to comply with a legal obligation;
  • Notifying you about changes to our terms or privacy policy


5.0 Who has access to your personal information?

Your personal information will not be shared with any external party, for marketing purposes, without your permission.


The Company may only share your personal information with a regulator or to otherwise comply with the law.


6.0 How does the Company protect your personal information?

The Company has put in place measures to protect the security of your personal information.  It has internal policies, procedures and controls in place to try and prevent your personal information from being accidentally lost or destroyed, altered, disclosed or used or accessed in an unauthorised way. 

 

7.0 Your rights in connection with your personal information

As a data subject, you have a number of statutory rights. Subject to certain conditions, and in certain circumstances, you have the right to:

  • request access to your personal information - this is usually known as "making a data subject access request" and it enables you to receive a copy of the personal information we hold about you and to check that we are processing it lawfully;
  • request rectification of your personal information - this enables you to have any inaccurate or incomplete personal information we hold about you corrected;
  • request the erasure of your personal information - this enables you to ask us to delete or remove your personal information where there is no compelling reason for its continued processing, e.g. it is no longer necessary in relation to the purpose for which it was originally collected;
  • restrict the processing of your personal information - this enables you to ask us to suspend the processing of your personal information, e.g. if you contest its accuracy and so want us to verify its accuracy;
  • object to the processing of your personal information - this enables you to ask us to stop processing your personal information where we are relying on the legitimate interests of the business as our legal basis for processing and there is something relating to your particular situation which makes you decide to object to processing on this ground;
  • data portability - this gives you the right to request the transfer of your personal information to another party so that you can reuse it across different services for your own purposes.

If you believe that the Company has not complied with your data protection rights, you have the right to make a complaint to the Information Commissioner’s Office (ICO) at any time.  The ICO is the UK supervisory authority for data protection issues.


8.0 Transferring personal information outside the European Economic Area

The Company will not transfer your personal information to countries outside the European Economic Area 


9.0 Changes to this Privacy Notice

The Company reserves the right to update or amend this Privacy Notice at any time. We will issue you with a new Privacy Notice when we make significant updates or amendments.  We may also notify you about the processing of your personal information in other ways.


10.0 Contact

If you have any questions about this Privacy Notice or how we handle your personal information, please write to  Urbanist Platform, Circus House 26 Little Portland Street London W1W 8BX

or e-mail us at contact@urbanistplatform.com or call us on +44 207 2911150